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Fee-Based Services

The East Texas Research Center (ETRC) offers a variety of services to its patrons and researchers. These range from photocopies of documents to digitization of photographs to audio and film holdings. The ETRC reserves the right to limit the number of photocopies made, or decline to make requested photocopies, due to the fragile nature of material, restrictions, or if it is determined that copying material violates U.S. copyright law.

Acceptance of all orders are subject to administrative approval. Fees are subject to change without notice. Turnaround times vary, the ETRC can provide a current estimate on request.

Photocopy Fees

Copies of most manuscripts and microfilm in the ETRC can be provided for a fee.

Photocopy Fees*

















* $10.00 handling fee assessed per 100 copies

Digitization Fees

ETRC materials larger than 11 x 17, photographs and audio tapes will need to be digitized and associated fees assessed.

Publication Fees

"Publication" includes the following media: print, electronic/digital, videotape, film, or microform. Permission to use images must be obtained in advance and in writing from the East Texas Research Center (ETRC) by completing the "Notification of Intent" form.

  • Publication fees are assessed in addition to duplication costs.
  • Only those images actually used in publication are subject to publication fees.
  • If a request covers more than one publication or project, then additional fees will apply.
  • Publication fees (up to $750) are waived for theses, dissertations, student projects, and for SFA faculty, staff, and students.
  • Publication of images from the East Texas Research Center collections are subject to approval.
  • Publication rights are not granted in perpetuity, but are limited to a period of five years from the date of publication.

Fees for non-exclusive-- one time-- worldwide use:

Non-profit: (per still image)

Commercial: (per still image)



Payment Method

All orders must be prepaid by cash, check, Visa or MasterCard issued credit or debit cards.

For further questions, please contact the ETRC 936-468-4100 or asketrc@sfasu.edu

Format for citing ETRC material

Item description, date, box number, folder number, collection number, collection name, East Texas Research Center, Stephen F. Austin State University


Letter, Robert Frost, 1932, Box 40, Folder 5, A2, Karle Wilson Baker Papers, East Texas Research Center, Stephen F. Austin State University


The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Pay for Fee Based Services

Use this form to submit credit or debit card payment for services provided by the ETRC. For assistance, contact the ETRC during normal business hours at 936-468-4100.

Please enter the amount ($) in the box below: