Records Retention

The University is required to adhere to state laws and regulations for the management of its state records. All university records, including copies and regardless of medium, created by or received by an office or employee in connection with the normal course of business are considered state records. Certain inactive records are retained to meet legal and fiscal requirements or future administrative needs, or because of historical significance. Department heads are responsible for the management of their department's records, including the records of all staff and faculty within their departments. In managing their records, they should adhere to the following guidelines. See University Archives for more information about transferring records to the archives.

 

SFASU Records Retention Schedule

  • Table of Contents -  PDF
  • Records Retention Schedule, Updated November 2013 (60 pages). - PDF   Word doc   
  • Index to the Schedule -  PDF

Forms

  • Disposition Log: Used to document the destruction of university records.   PDF   Word doc
  • Instructions for Disposition Log:   PDF
  • Records Inventory Worksheet: Used to assist departments in the identification of their records.   PDF
  • Records Transmittal and Inventory Sheet: Used to transfer material to the university archives.   PDF

SFASU's Records Retention assistant is available to help in any of your records retention needs.

 

Linda Reynolds
Archives & Repository Librarian
Box 13055, SFA Station
Nacogdoches, TX 75962
Phone: (936) 468-1536
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